Department - Administrative

Project Coordinator

October 11, 2021

 Job Title:            Project Coordinator

Department:     Administrative

Reports To:      Senior Business Manager

Position Summary:  Responsible for building strategies to ensure that the project is assembled and assigned to Project Manager’s successfully. Puts together the budgets and scopes of work required for completion of a project. Also manages subcontractor compliance paperwork and invoice submissions. Acts as a link between the management and clients to ensure satisfaction.

Hours: 8:00 AM to 5:00 PM Monday through Friday (some days may require more than 8 hours). May be required to attend industry/company functions outside of normal business hours.

Knowledge/Skills/Abilities

Possess good oral and written communication skills and exceptional telephone communication skills. Have strong organizational skills. Ability to effectively multi-task while maintaining the willingness to assist customers, vendors and co-workers. Possess intermediate level skills for Microsoft Outlook, Excel, Word and Project. Quickbooks experience not required, but helpful.

Responsibilities Include: 

  • Job Greenlight Process
  • Job Closeout Process
  • Emergency Response Process
  • Purchase order review process
  • Submittal of Warranty Certificates
  • Assisting PM in ensuring job dates and job status is correct
  • Helping maintain the budget (making any corrections, alert when over budget, etc.)
  • Ensuring subcontractor invoices matches accounting records
  • Participating in internal project kick off meetings
  • Assist Project Managers in researching special material needs and communicating with subcontractors concerning order status and invoices.
  • Provide clerical assistance to superintendents in organizing weekly invoices, incident reports, printing resident notifications and other tasks as needed.

Critical Traits

  • Positive “Can Do” Attitude
  • Organized
  • Resourceful
  • Honest
  • Reliable
  • Courteous
  • Responsible
  • Attention to Details
  • Time Management
  • Prioritizing
  • Critical Thinking

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Day shift
  • Monday to Friday

Application Question(s):

  • What is your expected hourly wage?

Education:

  • High school or equivalent (Preferred)

Experience:

  • Construction: 1 year (Preferred)
  • Project Coordination: 2 years (Preferred)
  • Administrative: 2 years (Preferred)
  • Customer Service: 2 years (Preferred)
  • Construction Industry: 2 years (Preferred)